Contractor Safety Management Software

Inspires a culture where safety thrives.

Our Contractor Safety Management Software serves as a centralized hub. Organizations can efficiently track and evaluate contractor performance, ensuring compliance with enhanced safety standards and control access at your facilities with safety certification photo ID cards.

Overview of Contractor Safety Management Software

Introducing our contractor management system (CMS): a comprehensive digital platform to streamline contractor management within organizations. As a pivotal bridge, the contractor management system facilitates seamless communication among contractors, vendors, stakeholders, and employees.

The contractor safety management system streamlines the entire worker onboarding process, from worker registration to induction, document verification, and gate-pass issuance. Moreover, this safety contract management facilitates contract vehicle and equipment registration, inspections, and document verification, further bolstering compliance efforts.

Leveraging advanced analytics, the contractor management program empowers superior decision-making by identifying trends and providing detailed insights. Additionally, the platform facilitates proactive measures through robust EHS plan execution tracking, enhancing safety and efficiency across the organization.

contractor safety management system

Digital Platform

contractor management system - worker profile

Worker Profiling

contractor management program - Induction & Document Verification

Induction & Document Verification

visitor management

Visitor Management

Project Safety Monitoring

Project Safety Monitoring

Training Management

Training Management

Contractor Performance

Contractor Performance

Core Features of Contractor Safety Management Software

Contractor Portal – Contract workers

Contractor or vendors will get access to web portal & mobile app through internet to perform activities with ease and in an efficient manner.

  • Worker Personal Details e.g. Name, Photograph, Gender, Current & Permanent Address, Emergency contact details and other details as per local regulations

  • Worker Documents

  • Identity documents e.g. Aadhar card, Driving License

  • Medical fitness documents

  • Trade specific / competency documents

  • Induction specific records
  • Pre & Post Assessment score and details
  • Physical document & PPE verification details
  • Daily operation report(s) e.g. Contractor wise registrations, inductions, assessment pass/fail, physical document & PPE verification issues
  • Worker gate-pass expiry alerts
  • Monthly Summary report(s)
safety contract management - Contractor Portal - Contract workers

Contractor Portal – Vehicles & Equipment

  • Vehicle Registration Details
  • Documents – registration certificate, PUC, Insurance and other certificates

  • Details of Driver (Driving License, Address Proof, Photo, biometric etc.)

  • Checklist based vehicle inspection with robust non-compliance tracking
  • Vehicle gate-pass expiry alerts
contractor safety management system - Vehicles & Equipment
contractor management system - Training portal

Training Portal

The Contractor Management program streamlines and enhances training-related processes like planning, pre & post-assessment, participant attendance, and certificate verification.

  • Record keeping of safety induction or safety orientation details
  • Review medical records and cross-verify stipulated documents
  • Capture competency building training details
  • Print site access gate-pass post completion of onboarding process
  • One-clickdashboard management for instant access and monitoring

Performance Reporting Portal

  • Site Inspection

  • Unsafe act & unsafe condition – observation reporting

  • Best practice & good behavior reporting

  • BBS Observations

  • Safety Violations reporting & tracking

  • Monitor contractor Monthly EHS plan

  • Periodic Contractor Evaluation

  • Vehicle inspection

  • Equipment inspection

  • Lead & Lag Indicator Reporting

contractor management program - Kiosk

Kiosk

This authoritative data capture point of the contractor safety management system integrates biometric scanning, visitor or worker details, safety induction or training details, quick assessment process, gate-pass printing, etc., leveraging advanced technologies to enhance data accuracy and security.

Access Control System

Integrate Access Control System for better control using different technologies like face recognition, finger print, RF ID, QR Code, Barcode.

  • Time stamp based record – for entry-exit metrics

  • Contractor wise daily head count

  • Get daily working hours

  • Alerts: work beyond 12 hr. or training due-date expiration

  • Rule based automatic time lockout: Worker hours logged beyond 12hrs. will be not allowed log-in within next 8hr.

Safety Contract Management - Access Control System
contractor safety management system - mobile app

HSE App

  • Hazard Reporting
    Daily Observations, Contractor Safety Audit, Joint Safety Audit, GEMBA visit Observations, Incident Reporting

  • Indicators
    Performance Indicators

  • ID Badge System
    Log In/Out Report, Block black listed employees, Employee payroll integration

  • Menu Options
    HSE Manual/ Handbook, App Login/Logout, App Help

  • Safety Inspection
    Vehicle Inspection, Safety Harness, Portable Electrical Equipment, Lifting tools tackles, Construction Machines

  • Safety Performance
    GEMBA Score Card, HSE Plan Monitoring, Reward and Recognition

Benefits of Contractor Safety Management Software

contractor management system - benifits
  • Improved collaboration and enhanced overall efficiency.
  • Identify potential risks proactively, enhance safety standards, and reduce incidents.
  • Track contractor performance, identify areas for improvement, and establish clear expectations.
  • Identify trends and make informed strategic decisions.
  • Automate compliance checks to minimize the risk of non-compliance.
  • Get a transparent view of contractor activities and performance.

Inspiring Stories

Testimonials from Industry Pioneers

“Our experience with the implementation process has been excellent. The team’s deep understanding of HSE activities ensures a smooth transition. They quickly grasp our expectations and industry-specific requirements, making the process efficient and well-structured.

Beyond the software, the support team has been outstanding. Any significant issues are addressed within hours, and continuous improvements are made whenever necessary.  Overall, we’re extremely satisfied with the team’s responsiveness, expertise, and flexibility. The solutions provided have not only met but exceeded our expectations, driving real change in our safety management processes.”

Rubis Energy, France & Kenya, Sylvain Duperrier, (Group Head, HSE & LPG Technical, Kenya)
NatSteel
TECH EHS has been a great partner in accelerating and elevating our EHS journey. With “a click of a finger,” the platform could retrieve and present any useful information or data. Additionally, the mobile application provided ease of use for anyone to record any incident or observations for further investigations instantly. Their expertise and commitment to our needs have been evident in delivering solutions through the software and support rendered. We appreciate their continuous efforts to improve the software and adapt to our evolving needs.
Natsteel Holdings Pte Ltd., Singapore, Rajesh Bhat K.P., (Asst. Vice President, BizTech Services)
Kiewit
We needed a customized solution, as the sheer scale of our operations demanded accurate estimates of scaffolding equipment and manpower. Older methods resulted in significant time delays to scaffolding operations. Through our close discussions, TECH EHS proposed a workflow for SMS that fitted the bill, perfectly. Ultimately, this led to an overall reduction in delays and a streamlined scaffolding lifecycle.
Kiewit Corporation, USA
Kraiburg TPE
TECH EHS Team is knowledgeable in solving and giving suggestions to the E-PTW and WMS system that we worked with. They illustrate the benefits of using the e-system and give us confidence to continue the business with them. We have a new experience to work together with suppliers overseas and are glad to manage the time well and able to complete the projects on time. We appreciate and value your support and service. Looking forward to having the next project soon!
Kraiburg TPE Technology SDN. BHD., Malaysia, Amelia Ng Pui Yee, (Senior EHS Executive)
CTCI
We were looking for a competent solution for our scaffolding operations spanning multiple sites. Scaffolding management system offered us the ability to shift from a basic to digitalised all-in-one platform.This has enabled efficient scaffolding operations providing inspected and safer material, effortlessly. What helps our case even more is the software availability in local language (Chinese) and English.
CTCI Corporation, Taiwan
USV INDIA LIMITED
One of the advantages of awarding the contract to TECH EHS is that they have expertise in the field and they are easily able to understand our requirements with very minimal consultation. It would be easy for us to roll out the projects within the stipulated time. We have partnered with TECH EHS for many animation projects, software project and continue to use their services to this day. The net result of our association has been very fruitful and productive. Keep it up TECH EHS!
USV INDIA LIMITED, India, Suresh R. Penmatsa (Associate Vice President - Corporate EHS)
We wholeheartedly endorse TECH EHS Solutions. Their team brings an exceptional depth of knowledge and consistently impresses us with their ability to understand even the most complex EHS challenges. What stands out is how they tailor their solutions so precisely to our needs. Working with them has been both reassuring and impactful.
Gulf Keystone Petroleum International Ltd., MENA, Rasti Jameel Mohammed Amin, (IT Projects Lead)
V-Guard Industries Ltd
It was a wonderful journey with TechEHS team from past 4 years and I am recommending TECH EHS software tool to everyone for effective implementation of EHS Management system. We appreciate entire team of TECH EHS for their co-operation and respond to our queries very quickly.
V-Guard Industries Ltd., India, Prakash V, (Dy.General Manager, EHS Manufacturing Services)
rieter
The TECH EHS team had a well-structured platform, simplifying adaption. The system meticulously covers incident tracking, control measures, and responsibilities. We can access complete records with single click. A special thanks to implementation team for their outstanding support
Rieters India Pvt. Ltd., India, Shailendra Kulkarni, (EHS Manager)
The Permit to Work software from TECH EHS has transformed the way we manage safety at our site. Our productivity has significantly improved!! The digital dashboard helps us plan more effectively, while summary reports enhance our daily preparedness. The implementation was smooth, thanks to your team’s hands-on support and practical training. Any challenges were quickly addressed with proactive follow-up.
TECH EHS has been a professional, responsive, and valuable partner throughout our collaboration. Your deep industry insight truly shows in the quality of both your product and service!!
Villaggio Mall, Doha, Qatar, Retheesh Natarajan (IT Administrator)

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