ehs sharepoint | TECH EHS

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Microsoft SharePoint and the EHS application leverage incredible communication, collaboration, document, and process flows. Your organization can reap the benefits, from a seamless user experience to powerful dashboards.

What does a safety officer require to carry out their operations seamlessly?

  • A team that co-operates? Yes.

  • All essential documents in one place? Certainly.

  • Easy coordination between all departments? Without a doubt.

  • Precise observations, incident reporting? Absolutely!

  • Proper audits and inspection schedules? Indefinitely!

Well, all of these and much more.

Even though every safety officer has dedicated services and operations to look after, their performance matters greatly.

What if we say that Sharepoint Online, a part of the Microsoft Office 365 suite, is a collaborative platform with a powerful EHS application for managing hazards, incidents, inspections, compliance, and much more?

EHS Sharepoint

Microsoft SharePoint and the EHS application leverage incredible communication, collaboration, document, and process flows. Your organization can avail all of the benefits from a seamless user experience to powerful dashboards.

Whether you choose an on-premise application or cater to scalable operations from the cloud, the Sharepoint-based safety management program allows:

  • More flexibility and scalability than other EHS systems.

  • Integration of other Microsoft tools. (Access to BI and OneDrive)

  • Mobile-friendly usage and applications.

  • Upgraded security features.

  • And more.

1. Initial response and emergency measures

When an incident occurs, the priority is to ensure the safety and well-being of the individuals involved. This involves taking prompt actions such as providing first aid, evacuating the area if necessary, and implementing emergency response protocols to contain potential hazards.

2. Establishing an investigation team with diverse expertise

Once the immediate response is underway, forming a dedicated investigation team comprising individuals with diverse expertise is crucial. This team typically includes representatives from different departments or disciplines, such as safety professionals, engineers, operations personnel, and management. Their collective knowledge and perspectives will aid in conducting a comprehensive investigation.

3. Establishing an investigation team with diverse expertise

To uncover the causes of an incident, it is vital to gather relevant evidence and preserve the scene. This may involve taking photographs, collecting physical samples, and securing any equipment or materials contributing to the incident. Preserving the scene in its original state helps ensure accurate analysis and prevents the loss of critical information.

4. Conducting interviews with involved personnel

Interviews are crucial in understanding the events leading up to an incident. The investigation team will interview individuals involved in the incident, including witnesses and personnel directly affected. The team can uncover valuable insights into the factors contributing to the incident by gathering firsthand accounts and perspectives.

5. Analyzing collected data and documenting findings

The investigation team analyzes the collected data once all relevant evidence and information have been gathered. This analysis involves reviewing incident reports, examining witness statements, studying relevant documents, and utilizing various analysis techniques. The goal is to identify the root causes and contributing factors that led to the incident. The findings are then documented in a comprehensive report, which serves as a reference for implementing corrective actions and preventing future incidents.

Importance of Timely Safety Investigation

The significance of prompt incident reporting:

Timely incident reporting is crucial, allowing immediate attention to the incident analysis process. Reporting incidents promptly ensure that the appropriate response and investigation processes can be initiated promptly, reducing the risk of further harm and enabling a thorough examination of the event.

Immediate actions to mitigate potential hazards

Timely safety investigations enable the identification of potential hazards and the implementation of immediate actions to mitigate them. By swiftly addressing and mitigating hazards, organizations can prevent further incidents or minimize their impact, protecting personnel, assets, and the environment.

Preventing recurrence by identifying corrective measures promptly

Prompt investigations help identify the root causes of incidents, allowing for the timely implementation of corrective measures. By identifying and addressing the underlying causes promptly, organizations can prevent similar incidents from occurring in the future, enhancing overall safety and reducing the likelihood of recurring incidents.

Root Cause Analysis Techniques

The 5 Whys

The 5 Whys is a straightforward yet powerful technique that involves repeatedly asking “why” to identify the root cause of a problem. Delving deeper into each answer it helps uncover the underlying causes behind an incident and addresses them systematically.

Fishbone Diagram

The Fishbone Diagram, also known as the Ishikawa Diagram, visually maps out causal relationships between various factors contributing to an incident. It organizes potential causes into equipment, process, people, environment, and management categories, providing a comprehensive view and facilitating a structured analysis.

Fault Tree Analysis

Fault Tree Analysis (FTA) is a systematic approach to analyzing system failures and their interdependencies. It uses a graphical representation of events and their logical relationships, starting from the top event and working backward to identify the combination of failures that led to the incident. FTA helps uncover critical failure pathways and assists in implementing preventive measures.

Failure Modes and Effects Analysis (FMEA)

Failure Modes and Effects Analysis (FMEA) is a systematic method used to identify failure modes within a system or process and assess their potential consequences. It involves analyzing each component or step, determining how it can fail, and evaluating the impact of each failure on the overall system. By identifying potential failure modes and their effects, FMEA enables organizations to prioritize preventive actions, enhance reliability, and mitigate risks before incidents occur.

Note: Each technique mentioned here is much more in-depth and complex. The descriptions provided are brief overviews.

Human Factors in Incident Investigation

Human error significantly contributes to incidents, and understanding its role is crucial for effective incident investigation. Recognizing that humans make mistakes helps identify underlying factors such as fatigue, stress, inadequate training, or distractions that can lead to errors.

Human Reliability Analysis (HRA) is a systematic approach to evaluate the likelihood of human error in specific tasks or processes. Implementing HRA techniques, such as task analysis and error identification, helps identify potential human error sources, assess their probability, and suggest mitigation measures to reduce the risk of error.

Human performance is influenced by various organizational factors such as leadership, communication, procedures, and organizational culture. Investigating incidents should include assessing these factors to identify systemic issues that may have contributed to the incident. By addressing organizational factors, organizations can create an environment that supports human performance and reduces the likelihood of errors and incidents.

Documentation and Reporting

Comprehensive incident reports are vital as they provide a detailed account of the incident, including the sequence of events, contributing factors, and identified root causes. They serve as a valuable reference for understanding the incident, implementing corrective actions, and preventing future occurrences. Additionally, comprehensive reports support regulatory compliance and facilitate learning from incidents.

Standardized reporting formats and templates help ensure consistency and clarity in incident documentation. By using predefined formats, organizations can capture essential information consistently, making it easier to analyze and compare incidents over time. Standardization also promotes effective communication and knowledge sharing among stakeholders.

Effective communication of investigation findings is crucial to ensure that relevant stakeholders are informed and can take appropriate actions. Sharing investigation findings with management, employees, and regulatory authorities promotes transparency, supports decision-making, and encourages a collaborative approach to prevent future incidents. Timely and clear communication fosters a learning culture and facilitates the implementation of corrective measures.

Learning from Incidents

Promoting a culture of learning involves creating an environment where incidents are viewed as opportunities for improvement rather than sources of blame. Encouraging open communication, fostering a non-punitive approach, and recognizing the value of lessons learned helps organizations continuously improve their processes, systems, and practices.

Sharing investigation findings within the organization is essential for spreading knowledge and raising awareness. Organizations can prevent similar incidents from occurring in different areas or departments by disseminating the lessons learned from incidents. Information sharing enables employees to understand potential risks, improve their work practices, and contribute to a safer working environment.

Identifying and implementing corrective actions based on investigation findings is crucial for preventing recurrence. Organizations should prioritize implementing preventive measures to address the root causes identified during the investigation. Furthermore, tracking the effectiveness of these corrective actions ensures that they are implemented successfully and remain in place to prevent future incidents. Regular evaluation and monitoring of the effectiveness of corrective actions enable organizations to continuously improve their safety performance.

Technology in Incident Investigation

Use of digital tools for data collection and analysis

Mobile apps, sensors, and wearable devices facilitate efficient data collection during incident investigations. These tools enable real-time data capture, reducing manual efforts and improving accuracy. Additionally, digital platforms provide capabilities for data analysis, allowing investigators to analyze large datasets quickly and uncover valuable insights.

Incident management software for streamlined investigations

Incident management software offers a centralized platform for managing the entire incident investigation process. It helps streamline data collection, evidence management, documentation, and collaboration among the investigation team. By automating workflows and providing a structured framework, incident management software enhances investigation efficiency, consistency, and accountability.

Leveraging data analytics to identify patterns and trends

Data analytics plays a crucial role in incident investigation. It uses advanced algorithms and machine learning techniques to identify patterns, trends, and correlations in incident data. Analyzing historical incident data helps uncover underlying causes and identify systemic issues. Organizations can proactively address potential risks, prioritize preventive measures, and improve overall safety performance by leveraging data analytics.


Incident investigation and analysis are crucial in process safety management, ensuring a safer workplace environment. By recapping the importance of these practices, we have seen how they help identify root causes, mitigate risks, and prevent future incidents.

However, it is not enough to simply react to incidents as they occur. Proactive measures must be taken to prevent incidents from happening in the first place. This requires a comprehensive approach that includes timely investigations, implementing corrective actions, and tracking their effectiveness.

Organizations must foster a learning culture where incidents are viewed as opportunities for improvement. Organizations can continuously enhance their safety performance by sharing investigation findings, prioritizing knowledge transfer, and implementing lessons learned. Let us embrace the power of incident investigation and analysis, taking proactive steps and learning from incidents to create a workplace where safety thrives.

Frequently Asked Questions(FAQ)

Incident investigation in PSM involves the systematic process of examining incidents (such as accidents, near misses, or process failures) to understand their causes and contributing factors and prevent their recurrence.

1. Incomplete Information:

2. Preconceived notions affecting the investigation.

3. Time Constraints

4. Involvement of multiple factors or systems.

Effective incident investigation improves safety performance by identifying and addressing the underlying causes of incidents.

8.7 min read Views: 82 Categories: Safety Software

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